Webinar: Host a recurring webinar

« To Webinar: Overview

Schedule and manage recurring webinars, whether you're running a repeating event or a multi-session series. Set your cadence once, and Riverside automatically generates all of your sessions. Attendees can register for individual sessions or the entire series, depending on how you set it up.

Who: Account owner, admins, directors, and editors
Plan: Webinar and Business 
Device: Computer browser

Schedule a recurring webinar

Schedule a recurring webinar

Use this option when you want to host the same webinar on a repeating schedule, for example, a weekly office hours or a monthly demo. Each session is independent: attendees register separately for each one, and each session gets its own registration link.

  1. Log in to your Riverside account.
  2. Navigate to the relevant studio.
  3. From the sidebar on the left, click Planner.
  4. Hover over the desired date.
  5. In the top right corner, click the plus.svg plus icon.
  6. From the dropdown, click Webinar.
  7. Add a title.
  8. Select the time and time zone.
  9. Click the Does not repeat dropdown and select a repeat frequency.
    1. Choose a predefined cadence (daily, weekly, biweekly, or monthly based on your selected date) or select Custom to set your own interval. 
    2. Under Ends, select After and set the number of sessions, or select On and pick an end date.
    3. Click Done.
  10. Add a description.
  11. Add the email of any guest speakers you would like to invite. 
  12. Below Advanced options, (if necessary) toggle on toggle-on.svg Play pre-recorded content.
  13. Click Create Webinar.
    A Webinar Overview page opens. 

Schedule a webinar series

Use this option when your sessions are part of a connected curriculum or program, like an online course or a multi-part training. Attendees register once for the entire series, or choose specific sessions.

  1. Log in to your Riverside account.
  2. Navigate to the relevant studio.
  3. From the sidebar on the left, click Planner.
  4. Hover over the desired date.
  5. In the top right corner, click the plus.svg plus icon.
  6. From the dropdown, click Webinar.
  7. Add a title.
  8. Select the time and time zone.
  9. Click the Does not repeat dropdown and select a repeat frequency.
    1. Choose a predefined cadence (daily, weekly, biweekly, or monthly based on your selected date) or select Custom to set your own interval. 
    2. Under Ends, select After and set the number of sessions, or select On and pick an end date.
    3. Click Done.
  10. Add a description.
  11. Add the email of any guest speakers you would like to invite. 
  12. Click the Session registration form dropdown and select Series registration form.
  13. Below Advanced options, (if necessary) toggle on toggle-on.svg Play pre-recorded content.
  14. Click Create Webinar.
    A Webinar Overview page opens. 

  • Rename an individual session

    By default, each session in a series has the same series title. You can rename individual sessions to reflect their specific topic or content.

    1. From the sidebar on the left, click Planner.
    2. Find and click the session you want to rename to open the event summary.
    3. In the top right corner, click the pencil-01.svg edit details icon. 
    4. Update the session title. 
    5. In the bottom right corner, click Update webinar. 
    6. In the Update recurring event pop-up, select which sessions you want to apply the changes to.
    7. Click Update to save your changes. 

  • Change the date and time of an individual session

    If a specific session in your series needs to move, you can update its date or time without affecting the rest of the series.

    1. From the sidebar on the left, click Planner.
    2. Find and click the session you want to edit to open the event summary.
    3. In the top right corner, click the pencil-01.svg edit details icon. 
    4. Update the date and/or time of the session. 
    5. In the bottom right corner, click Update webinar. 
    6. In the Update recurring event pop-up, select which sessions you want to apply the changes to.
    7. Click Update to save your changes. 

Good to know Icon.svg Good to know

  • Registration works differently for each type of recurring event. For recurring webinars, each session has its own independent registration form and registration link. For a webinar series, there is one registration form for the entire series and attendees can register for all sessions or select only the ones they want to attend.
  • You can schedule up to 50 webinars per recurring event.
  • For recurring webinars or webinar series, invited guests and producers receive a single invite email covering all sessions, with a multi-event ICS so the whole series appears as a recurring event in their calendar.
  • After creating a recurring webinar or series, any changes you make can be applied to a single session or to all upcoming sessions.
  • Some email notifications work differently for a webinar series, including registration confirmation and cancellation emails.

Learn more